C-PAT Meeting Notes

 First Meeting of the 2018-2019 school year:  October 9, 2018 @ 7:00 pm

February 5, 2019

Meeting Minutes 2/5/19

Stanwood Elementary C-PAT

Date: February 5, 2019

Location: Stanwood Elementary Library


Meeting called to order by: Jenna O’Shell

Time: 7:01 pm

Attendance: 14 attendees - see sign in sheet

Minutes:

Minutes from previous meeting are available online stanwoodcpat.org for review.

Motion to approve minutes: Dr. Milne

Seconded by: Heather Welch


Officers' Reports:

Treasurers:

Tracy Hucik and Christa Griffith reviewed budget from 11/1/18 - 1/31/19. Beginning Balance reported as of 10/31/19 is $43, 835.43 and ending budget as of 1/31/19 is $55, 476.75. A motion to approve the budget was made by Jess Higgins.


PIE:

Not present - No new news. PIE meeting was postponed until end of year.


Past Events:

Reviewed past events - North Pole Spectacular on December 7, 2018. All went well and ran smoothly. Many thanks to all volunteers, everyone for donating, Project 18 students, and High School Chorus. Approximate profit from event was $2700.00. North Pole Spectacular for 2019 will be on December 13.


Committee Reports:


Box Tops:

Brandy Trout reported from Nov. 1 pick up - Stanwood earned $363.00. Next collection will be at the end of February. Box Tops don’t seem to be on as many products as they use to be. Looking to Budget less than $1000 for next year. Will need to see where we come out at end of year.


Chick Fil A:

Coordinator was unavailable to provide report. Sonja Kubinec reported there will be a Spirit Night at Greengate Chick Fil A on May 30th. Times TBA. Stanwood CPAT will get 20% back in catering credit to use for future events like Grandparent’s Breakfast and Veteran’s Day.


Amazon Smile:

Flyers were sent home. Checks come quarterly. Have not received one yet. Need to spread the word.


Caring Closet:

Stocked for winter. Still accepting donations. Currently have at least 24 bins of clothing. Let CPAT know what is needed. Sonja Kubinec will ask Lisa from Westmoreland Sale for Kids for spring/summer donations after the spring consignment sale. Positive remarks from teachers.


Spring Book Fair:

Scheduled for March 18-22, 2019. Family night is March 19, 2019. This coincides with March Arts. CPAT will give K-2 $5 for books and 3-5 $7 for books for each student. This Book Fair is Buy One Get One Free.


Spirit Days:

Rocco’s - May 6, 2019 (4-8pm). Rocco will give Stanwood CPAT 20% of sales from that night. Flyers will be sent out before event and stickers given to students night of event. Chick Fil A spirit night will be on May 30, 2019.


Remaley Memorial:

Due to low funding and upkeep for outside memorial, an inside memorial will happen. CPAT will begin ordering supplies such as boy reading statue, bean bags, book dedicated in memory of Caleb and Dana for the library.


Field Day:

May 24, 2019 with rain date of May 29, 2019. Jenna stated requests to companies for prices regarding inflatables have been sent out. Prices, quality, and products for rain date influence the company used for the inflatables.


JRFH:

Kick off was 2/4/19. March 8, 2019 is date of Kids Heart Challenge in school. Mention of Smencil sales.


Mega Event:

Friday - February 8, 2019 - 166 students eligible for event. Grades K-2 - 5:30-7:00 and grades 3-5 - 7:30-9:00. 31 students eligible for Limo Lunch, 7 students eligible for Money Machine, and 4 kids eligible for $50.


Assemblies:

Shawna is in the process of getting the Science Center with Seed Dollars - 3/11/19


Spring Pictures:

3/5/19 - Lifetouch Photography for Spring. CPAT to get $2.00 per student from Lifetouch. Vote to approve: Dr. Milne. Seconded by Angie Coldren.


Principal’s Report:

Mr. Behrendt was not present. Jenna shared information discussed with John. Increased security at front entrance. PSSA’s will begin on April 15 with ELA and conclude May 1 with Science.


Teacher’s Report:

Mrs. Kudrick: 3rd grade going to Children’s Museum on 3/7/19. DMJ Transportation. Mrs. Kudrick also stated she liked the newsletters that CPAT has been sending out.


Mrs. Higgins: 4th grade going to Ft. Ligonier on May 22nd and Fr. Necessity on May 28th. Since Grant was obtained for $600 for Ft Ligonier, There may be money left over for Carnegie Science to come in.

Mrs. Higgins also asked for money to buy more Bully Free Shirts for new students. Discussion of being a line item on budget again. CPAT asked for financial records of Bully Free Committee and number of shirts needed before making a decision to purchase more. Mrs. Higgins was going to get this for CPAT.


Mrs. Pallitto: 1st grade is going to Pittsburgh Zoo on 5/6/19 - Cost is $16.79 per student.


Dr. Milne: Girls on the Run - Grades 3-5 Runs for 10 weeks on Monday and Wednesday - 4:00-5:30. Register online for $175; however, since Stanwood is a Title 1 School Scholarships are available. Head coach is Ms. Shaffo - Assistant coaches are Dr. Milne, Mrs. Holsinger, and Mrs. Weiss. Culminating Race on 5/19/19 @ Hartwood Acres.

Vocabulary march is 4/29/19

Grant given to Kindergarten from Westmoreland Museum to attend on 4/23/19

March 3, 2019 - Allegheny Art Display


Old Business:

Positive messages in bathrooms - vinyl ordered. Mrs. Prosdocimo to create messages.

By Laws Committee - meeting soon

Audit Committee - meeting soon

Reminder App/Bloomz - Michelle checking into this. Have not received an update.

Remaley Fund: See above notes


New Business:

In need of someone to help with Bulletin Board information in office. No one volunteered.

Shawna working on a possible skate night for a family event.

Sonja mentioned looking into a Cookies and Canvas event for a family night.

Graduation Walk - Michelle Cairns in charge of this


Questions/Announcements:

Nominations for 2019-2020 board in April Meeting

Next meeting: Thursday 4/4/19 @ 7:00 pm


Meeting adjourned:at 8:07 pm by Jenna O’Shell, 2018-2019, Stanwood Elementary CPAT President

Minutes compiled by: Sonja Kubinec and Sara Lazar, 2018-2019 Stanwood Elementary CPAT Vice-Presidents  

November 15, 2018

Meeting Minutes​

Stanwood Elementary C-PAT

Date: November 15, 2018​

Location: Stanwood Elementary Library

Meeting Called to Order by: Jenna O’Shell (C-PAT President)

Time: 4:39 pm

Attendance: Approximately 12 attendees – see sign in sheet

Minutes: Minutes from previous meeting were read and available for review. Motion to approve minutes was made by Dr. Wendy Milne and seconded by Ms. Tammy Gray. Correspondence were read and shared.


Officers’ Reports

Treasurer: Christa Griffith and Tracy Hucik reviewed budget from 9.30.18 to 10.31.18 and discussed current balance and the estimated balance upon debits of upcoming activities. Beginning balance reported is $62,225.21 and the ending balance reported as of 10.31.18 is $43,835.43. A motion to approve the budget was made by Mrs. Jill Prosdocimo and seconded by Heather Welch.


P.I.E: Heather Bitar, P.I.E. coordinator was not in attendance however Jenna O’Shell, provided the report on her behalf. Reported on the P.I.E. Meeting.


Past Events: Reviewed past events: Color Run, Fall Fundraiser, Book Fair, Veteran’s Day. All activities and events went well and were within budget.


Committee Reports

North Pole Spectacular: RSVPs are due by November 30, 2018. Each grade level has been asked to contribute a basket to raffle off. The committee is meeting to decorate beginning November 30th in the evening, no specific time has been determined yet. A sign up genius has been requested for PM volunteers to decorate.

Box Tops: A pick up was completed on October 24, 2018 and submitted for a November 1, 2018 deadline. Will receive $363.40 from fall collection. Next deadline is March 1, 2019. Collection is scheduled for approximately every 2 months. Next pick up is scheduled for December 21, 2018. Another collection is scheduled for Ja

Chick-Fil-A: Coordinator was unavailable to provide report.

Amazon Smile: Earned $14.00. That is all the information that was provided at this time.

Caring Closet: Can use boy clothes. Discussion took place about creating a “Google Doc” for teachers to communicate needs with Principal and School Counselor.


Spring Book Fair: Scheduled for March 18-22, 2019. Will need volunteers.

Principal’s Report: A Principal’s report was not presented.


Teacher’s Report:

• Jill Prosdocimo (grade 3): Transportation for field trips is currently $60/hr per bus. Bussing for special needs students is paid for by Special Education department. Possibly (in discussion) requesting transportation outside (DMJ, PA Coachlines and Myers) of the district to lower costs.

• Wendy Milne (ART): Received $8,000 from PA Council for the Arts. The funds were utilized for Attack Theatre who worked with 3rd grade students to incorporate ways they can incorporate moving into learning (field trip to Westmoreland Museum of Art, Transportation included). Dr. Milne also discussed inception of Girls On The Run program through UPMC Magee. Miss Shaffo and Dr. Milne are coordinating the program. The program will begin March 2019 and is scheduled to take place weekly on Mondays and Wednesdays until the program ends with a 5k race.

• Tammy Gray (grade 2): Due to transportation complications, 2nd grade did not attend scheduled field trip to PPG in November. 2nd grade students have the opportunity to visit PPG Arena and watch the Pittsburgh Penguins free of charge on December 3, 2018. Ms. Gray is requesting bus funding however considering outsourcing transportation. C-PAT will be notified of a determination.


Old Business

Caleb Remaley Fund: Concerns were discussed regarding lack of progress made in memorial for Caleb. Discussed holdup(s) with district that were previously reported/discussed. Mrs. Prosdocimo will call to inquire about building or installing planter boxes on school grounds.


New Business

School Sign: C-PAT has been approached for assistance in updating the school’s sign monthly. A discussion about possibly using Sign-Up Genius to coordinate volunteers for the month was had. At this time, a determination has not been made as to how volunteers will be acquired.

Winter Fun Day: Scheduled for December 17, 2018. Students will enjoy a fun winter day.

Winter Party: Scheduled for December 21, 2018. Volunteers will be notified of appropriate arrival times.


Questions & Announcements

Holiday decorations - It has been requested by the school’s Principal to have the Holiday decorations taken down before students return in January 2019. 


Meeting Adjourned: At 5:30 pm by Jenna O’Shell, 2018-2019 Stanwood Elementary C-PAT President

Minutes Compiled By: Shawna Helman, 2018-2019 Stanwood Elementary C-PAT Secretary

11.15.18 Meeting Minutes


October 9, 2018

 Meeting Minutes

Stanwood Elementary C-PAT

Date: October 9, 2018

Location: Stanwood Elementary Library

Meeting Called to Order by: Jenna O’Shell (C-PAT President)

Time: 7:02 pm

Attendance: Approximately 17 attendees – see sign in sheet

Minutes: Minutes from previous meeting were read and available for review. Motion to approve minutes was made by Michelle Cairns and seconded by Angie Coldren.

Welcome & Introductions: The board was introduced and Attendees were asked to introduce themselves as well.

Correspondence: Received, read and shared

________________________________________

Officers’ Reports

Treasurer: Christa Griffith and Tracy Hucik. Budget reviewed and discussion included current balance and the estimated balance upon debits of upcoming activities. The year’s balance (7.1.18 to 9.20.18) at $24,653.50 and the ending balance, as of September 30, 2018, $62,225.21.

P.I.E: Heather Bitar, P.I.E. coordinator was not in attendance however Jenna O’Shell, provided the report on her behalf. Reported on the P.I.E. Meeting, provided an explanation of Partner’s In Education. Discussed new website information and Sangha. Teachers are continuing to use other apps as means of communicating and Skyward is still functioning as well. Reiterated that FBI clearances are needed for field trips ; we discussed where to go to complete the process – IDENTIGO @ Westmoreland Intermediate Unit. Information about clearances are on Hempfield Area District’s Website.

Past Events: Reviewed past events: Staff Appreciation, Field Day, Senior Walk, Pool Party and Grandparents Breakfast – All events went well and were reported as under budget.

Committee Reports

Veteran’s Day: Breakfast and performance for Veterans on November 8, 2018. Ms. Gray received 85 donated meals from Texas Roadhouse. Ms. Gray to purchase salad and dressing.

Box Tops: No one present to discuss/review committee news.

Chick-Fil-A: Approximately $325 remaining from 2017-2018 school year. Remaining funds/points to be utilized for Veteran’s Day program.

Fall Fundraiser: 196 students participated. 2,715 items were sold. Invoices will be sent to C-PAT e-mail. Pick up is scheduled for October 24th from 5pm to 7pm. Friday February 8, 2019 is the tentative date for the Mega Event.

Book Fair: Scheduled to run from November 1st to 7th. Will also be open during conferences on November 8th and 9th. Change Wars is scheduled for October 15th to 19th. Need volunteers to assist with shopping.

Color Run: Reviewed individual student awards (5 students) and class awards (3 classes). Chairperson explained why the “Get Movin’ Crew” was chosen – will receive 100% of cash and checks, we will lose a percentage of credit card sales due to fees. Shirts, color packets and prizes are paid for separately. Project 18 volunteers from the High School will volunteer their time. The current level of contributions, donations were presented. Custodians are confirmed as secured for the event. Discussed requesting using the CTC parking lot for parking for the event. Donuts for the firemen have been approved.

Amazon Smile: Fundraiser explained. Appointed a committee chair, Amanda M.

North Pole Spectacular: Scheduled for December 7, 2018, event will be held in cafeteria and gymnasium. Will offer a gift basket raffle during the event. Mrs. Muchoney is coordinating with grade level teachers. Changed the pricing structure this year for the event. Prices are now $5.00/child and $10 for adults. Will have the same stations as last year. The committee will begin to set up the week of the event. Requested donations for the event.

Coca Cola Gives: Fundraiser explained by Sonja K.

Principal’s Report: Thank you to C-PAT for the Grandparent’s Breakfast and for the Bully-Free T-Shirts. Reviewed school safety and ATLAS Training-what to do if you see a weapon at the school. Firemen were at the school on 10.12.2018, demonstration went well. CTC evacuation is scheduled for 10.23.2018.

Old Business

By-Laws: The reason behind needing to review the by-laws was explained to the members. By-laws should be reviewed and updated every 3 years.

Audit Committee: Tracy H. indicated two non board members are needed for this committee. Tracie Cole and Mark Muchoney have volunteered to assist in the Audit.

New Business

Communication App: Discussed the possibility of C-PAT utilizing an app to communicate with members and volunteers. Someone suggested bloomz instead of Remind.

Questions & Announcements

Local Firemen Departments - Providing a brunch for the volunteers on Fire Prevention day scheduled for 10.12.18.

Website & Newsletter - Informed members of our newly created website and also the monthly newsletter.

________________________________________

Meeting Adjourned: At 8:03 pm by Jenna O’Shell

Minutes Compiled By: Shawna Helman, 2018-2019 Stanwood Elementary C-PAT Secretary